{"id":245870,"date":"2026-10-20T00:00:00","date_gmt":"2026-10-19T23:00:00","guid":{"rendered":"https:\/\/ic-resources.com\/jobs\/senior-facilities-specialist-533792\/"},"modified":"2026-11-12T10:15:02","modified_gmt":"2026-11-12T10:15:02","slug":"senior-facilities-specialist-533792","status":"publish","type":"jobs","link":"https:\/\/ic-resources.com\/de\/jobs\/senior-facilities-specialist-533792\/","title":{"rendered":"Senior Facilities Specialist"},"content":{"rendered":"<h2><span style=\"color: #333333\"><strong>Job Overview:<\/strong><\/span><\/h2>\n<p><span style=\"color: #333333\">The Facilities Specialist is responsible for the day-to-day operation and coordination of workplace services for the Munich office. The role maintains a safe, efficient, and well-organized working environment while supporting employees through office services, purchasing, fleet and bicycle leasing administration, health and safety programs, and local events.<\/span><\/p>\n<h2><span style=\"color: #333333\">&nbsp;<\/span><\/h2>\n<h2><span style=\"color: #333333\"><strong>Job Responsibilities:<\/strong><\/span><\/h2>\n<ul>\n<li>\n<p>Coordinate office cleaning services, associated vendors, and building maintenance activities.<\/p>\n<\/li>\n<li>\n<p>Manage caretaker activities and act as the primary liaison with property management and building caretakers.<\/p>\n<\/li>\n<li>\n<p>Manage workplace amenities and office supplies, including beverages, snacks, stationery, and business cards.<\/p>\n<\/li>\n<li>\n<p>Coordinate national and international shipping and courier services.<\/p>\n<\/li>\n<li>\n<p>Administer Pluxee vouchers and prepare monthly payroll reporting for company cars, bicycle leasing, commuter benefits, and employee vouchers.<\/p>\n<\/li>\n<li>\n<p>Organize internal office moves and workspace reconfigurations.<\/p>\n<\/li>\n<li>\n<p>Coordinate the maintenance, repair, and replacement of office furniture, equipment, and plants.<\/p>\n<\/li>\n<li>\n<p>Arrange catering for meetings, training sessions, customer visits, and internal events.<\/p>\n<\/li>\n<li>\n<p>Create and manage facilities-related purchase requisitions and purchase orders in Coupa, including vehicles, bicycles, fuel cards, benefits, office supplies, food and beverages, furniture, and equipment.<\/p>\n<\/li>\n<li>\n<p>Coordinate vendor onboarding, maintain supplier relationships, and liaise with Accounts Payable, Global Shared Services, and internal stakeholders.<\/p>\n<\/li>\n<li>\n<p>Coordinate vehicle orders, leasing processes, returns, exchanges, contract renewals, accidents, seasonal tyre changes, fuel cards, and fleet documentation.<\/p>\n<\/li>\n<li>\n<p>Guide employees through the JobRad bicycle leasing process, including orders, Coupa entries, records, and accident, damage, or theft cases.<\/p>\n<\/li>\n<li>\n<p>Act as Safety Officer for the Munich site (completing the required certification if not already held) and support compliance with workplace health and safety requirements.<\/p>\n<\/li>\n<li>\n<p>Coordinate safety equipment, emergency preparedness measures, health days, vaccination programs, and G37 occupational health examinations for screen-based work.<\/p>\n<\/li>\n<li>\n<p>Plan and coordinate local employee events, including logistics, vendors, catering, communications, and onsite delivery.<\/p>\n<\/li>\n<\/ul>\n<h2><span style=\"color: #333333\">&nbsp;<\/span><\/h2>\n<h2><span style=\"color: #333333\"><strong>Job Qualifications:<\/strong><\/span><\/h2>\n<ul>\n<li>\n<p>Experience in facilities management, office administration, workplace services, or a related field.<\/p>\n<\/li>\n<li>\n<p>Strong organizational skills and the ability to manage several priorities at once, with excellent attention to detail.<\/p>\n<\/li>\n<li>\n<p>Experience working with vendors, external service providers, and procurement processes.<\/p>\n<\/li>\n<li>\n<p>Strong verbal and written communication skills in German and English.<\/p>\n<\/li>\n<li>\n<p>Proficiency in Microsoft Office applications.<\/p>\n<\/li>\n<li>\n<p>A practical, customer-focused approach and the ability to work independently and adapt as priorities change.<\/p>\n<\/li>\n<\/ul>\n<h2><span style=\"color: #333333\">&nbsp;<\/span><\/h2>\n<h2><span style=\"color: #333333\"><strong>Additional Skills\/Preferences:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<\/strong><\/span><\/h2>\n<ul>\n<li>\n<p>Familiarity with purchasing systems such as Coupa.<\/p>\n<\/li>\n<li>\n<p>Experience in fleet administration or employee benefit programs.<\/p>\n<\/li>\n<li>\n<p>Health and Safety certification, or willingness to obtain the required certification.<\/p>\n<\/li>\n<li>\n<p>Strong stakeholder-management skills and a service-oriented mindset.<\/p>\n<\/li>\n<\/ul>\n<h2><span style=\"color: #333333\"><strong>&nbsp;<\/strong><\/span><\/h2>\n<h2><span style=\"color: #333333\"><strong>Additional Information:<\/strong><\/span><\/h2>\n<ul>\n<li>\n<p>The role works closely with employees, vendors, property management, building caretakers, Accounts Payable, Global Shared Services, and other internal stakeholders.<\/p>\n<\/li>\n<li>\n<p>The position combines office and workplace management (30%), purchasing and Coupa administration (20%), fleet management (20%), bicycle leasing administration (10%), health and safety management (10%), and event coordination (10%).<\/p>\n<\/li>\n<\/ul>\n<h2><span style=\"color: #333333\">&nbsp;<\/span><\/h2>\n<h2><span style=\"color: #333333\">&nbsp;<\/span><\/h2>\n<h2><span style=\"color: #333333\"><strong>Check what we can offer you:<\/strong><\/span><\/h2>\n<ul>\n<li>\n<p>Competitive salary<\/p>\n<\/li>\n<li>\n<p>30 days holiday per year<\/p>\n<\/li>\n<li>\n<p>Group Pension Plan<\/p>\n<\/li>\n<li>\n<p>JobRad<\/p>\n<\/li>\n<li>\n<p>EGYM Wellpass<\/p>\n<\/li>\n<li>\n<p>Lunch vouchers<\/p>\n<\/li>\n<li>\n<p>5 days paid time to volunteer to give back to our communities<\/p>\n<\/li>\n<li>\n<p>Employee Stock Purchase Plan<\/p>\n<\/li>\n<li>\n<p>The opportunity to work for a Great Place to Work\u00a9 &amp; Fortune 100 organization<\/p>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Job Overview: The Facilities Specialist is responsible for the day-to-day operation and coordination of workplace services for the Munich office. The role maintains a safe, efficient, and well-organized working environment while supporting employees through office services, purchasing, fleet and bicycle leasing administration, health and safety programs, and local events. &nbsp; Job Responsibilities: Coordinate office cleaning [&hellip;]<\/p>\n","protected":false},"featured_media":0,"template":"","team-industry":[],"job_sector":[699],"job_expertise":[684],"job_skillset":[797],"consultants":[19],"industry":[],"class_list":["post-245870","jobs","type-jobs","status-publish","hentry","consultants-rob-hudson"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.6 (Yoast SEO v28.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Senior Facilities Specialist - Germany<\/title>\n<meta name=\"description\" content=\"Apply to Senior Facilities Specialist - Bavaria, Germany. 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